Welcome to the MYCO Works Blog

Article by PolicyBee

There are plenty of things to think about when you’re looking for insurance. But should your business’s structure be one of them?

Let’s find out…

Structural Matters

Businesses come in all shapes and sizes: limited companies, partnerships, sole traders, and a few others in between.

Naturally, you want to protect yours from any sort of claim that could put you out of pocket.

A good broker will look at the whole picture. And will say it’s usually more about what you do and how you do it when it comes to advising you about your insurance. Not just the way your business is set up.

Although there are advantages associated with certain organisational structures that can help if it all goes wrong…

Same Difference?

Take sole traders and limited companies. Two different business entities. With obvious differences in how they’re structured, set up, and run.

They have different liabilities too. But the same very real risks to their business if something happens to stop them from trading as normal. Or means they have to pay out compensation.

Two’s (a) Company

All it takes is for someone to say you’ve done a bad job or injured them. Or something happening to your equipment, employees, or data.

As a sole trader, you’re the boss. Which means you’ll have to put it right. Even if that means, in certain scenarios (especially without the backup of insurance), using up your savings and investments to cover the legal fees and damages.

Limited businesses, on the other hand, have limited liability (the clue’s in the name). This helps shield their directors’ personal assets. And protects them from total bankruptcy – even if their business goes under in the process.

Steady Support

Ultimately, structural differences don’t have a huge role to play when it comes to your insurance. Although directors’ and officers’ insurance is a good pick for limited companies.

However, there’s no guarantee what might happen while your business is out there, doing its thing. So, the tried and tested option is to buy insurance to fit your business’s activities.

To gauge your risks and what type of insurance you need, insurers will want to know things like what you do, your turnover, the value of your most expensive contracts, and how many staff you have.

So, think carefully about any questions they ask. And it’s worth remembering that specialist brokers like us are authorised to advise you on your insurance and can explain everything clearly.

We have insurance advice on our website for sole traders, limited companies, and freelancers covering all types of specialisms. Or you can call us if you’d prefer to talk it over.

Need a broker to take care of your insurance needs? You can get an online quote in just a few clicks.

Article by Coconut

If you’re a self-employed subcontractor working for a contractor, Construction Industry Scheme (CIS) tax rules apply.

• By law, the contractor must check the subcontractor’s CIS registration with HMRC and make tax deductions from their wages – 20% (if registered) or 30% (if not).
• Contractors can use HMRC’s online service or commercial CIS software to verify whether a subcontractor is CIS registered.
• As well as paying wages directly to the subcontractor, the contractor must pay deductions taken to HMRC as advance tax payments towards the subcontractor’s Self Assessment tax bill.

All straightforward enough. But, what common tax mistakes do subcontractors make when it comes to tax and the CIS and how can you avoid them?

1. Assuming you don’t have to file a Self Assessment tax return

Just because the contractor has made deductions from your subcontractor wages doesn’t mean things end there. You must still complete a Self Assessment tax return (SA100) each year, as well as supplementary pages self-employment (SA103S or SA103F) if you’re an individual trader/subcontractor. Contractors who are part of an ordinary business partnership must complete the Partnership Tax Return SA800 and each partner’s individual partnership supplementary page SA104S or SA104F, as well as the main tax return (SA100), summarising their income and tax expenses. CIS payments and deductions must not be reported on supplementary employment page SA102, because they’re not earnings from contracted employment.

Need to know!

• From April 2026, HMRC is phasing in Making Tax Digital for Income Tax, initially for those earning gross trading income of £50,000+ a year, then £30,000+ from April 2027 and £20,000+ from April 2028.
• Once you qualify, you must maintain digital financial records of your income and expenses and send quarterly digital summaries to HMRC, with a final confirmation also required after the fourth quarter.

Making sure you have the right software that enables MTD reporting is essential. Sort this out long before you’re captured by MTD for Income Tax requirements.

2. Not maintaining accurate financial records 

Do this from the very start, as it will help you to complete your tax returns. Crucially – it’s also a legal requirement for sole traders. Recording your figures in accounting software is highly recommended. Doesn’t have to be fancy “bells-and-whistles” software. Connect it to your card or bank account and it can really help you to track and claim your tax expenses. Accounting software can also give you greater visibility and control of your cashflow.

• Keeping your monthly CIS statements, expense invoices and receipts in good order is essential. It will make it far easier to complete your Self Assessment tax return accurately, especially if you fully update your financial records (ie accounting software) every month.

Need to know! HMRC can ask you at any time for proof of your income and expenses, so having a sound, systematic approach to filing your CIS statements, expense invoices and receipts will enable you to quickly provide proof, saving you time and helping you to avoid penalties. You must keep your records for at least five years after the 31 January Self Assessment tax return submission deadline of the relevant tax year.

3. Not getting your Self Assessment tax return done nice and early

The result? The 31 January Self Assessment tax return-filing deadline arrives and you then have to battle it to get your return done, while still having to do your day job and everything else. Stress and panic levels are high. The stuff of nightmares. Because you’re having to rush, your chances of making a mistake increases significantly, especially if your records are a mess. And if you miss the deadline, you automatically have to pay a £100 late-filing penalty, which is very annoying and avoidable.

Top tip! Using Self Assessment tax return-filing software can really save you a lot of time and effort, while also making mistakes less likely. And you can file your tax return any time after the tax year ends on 5 April, so get it done as soon as you can. Who needs the additional stress?

4. Not claiming all of your allowable expenses

These are costs that HMRC allows you to claim back as tax expenses, because they’re legitimate costs you must pay to do your job as a self-employed sole trader. If you do not claim all of your allowable expenses, you’ll pay too much tax – it’s that simple. There’s a very long list of allowable expenses that subcontractors can claim, which includes tools, protective clothing/safety gear, public liability insurance, trade membership subscriptions, work-related travel, bank charges, accountancy fees, training courses and marketing costs can all be deducted from your income, which helps to minimise your tax bill.

Top tip! Just because a contractor has taken deductions from your wages, doesn’t mean you’re their employee. You can claim for a wide range of tax expenses. Visit government website GOV.UK for a list of sole trader allowable expenses. You can’t claim personal costs as tax expenses. There are serious consequences for doing so. 

5. Failing to consider your National Insurance contributions

CIS deductions only cover Income Tax – they don’t cover National Insurance contributions (NICs). Not considering your NIC payments can mean you pay more tax than you expected. Subcontractors must often pay both Class 2 and Class 4 NICs through Self Assessment return as follows:

• If your profits are £6,845 or more a year, your Class 2 NICs are treated as having been paid to protect your National Insurance record.
• If your profits are less than £6,845 a year, you do not have to pay anything, but you can choose to pay voluntary Class 2 contributions (£3.50 a week).
• If your profits are more than £12,570 a year, you must pay Class 4 contributions of 6% on profits between £12,570 and £50,270 and 2% on profits above £50,270.

6. Not checking to see if you’re due a tax refund

Many subcontractors overpay tax because of CIS, often because deductions made by contractors are higher than your final tax bill once all of your tax expenses and allowances have been claimed. This is another great reason to get your Self Assessment tax return filed as soon as possible, because although you won’t have to pay your tax bill any sooner, it can mean you get a tax refund much sooner. And finding out that you’re due a nice little tax refund is guaranteed to put a broad smile on any subcontractor’s face.

About Coconut

Coconut is your Self Assessment and Making Tax Digital for Income Tax solution brought to you by the team at GoSimpleTax.

✅ Built specifically for the self-employed, freelancers, landlords and CIS Subcontractors
✅ MTD for Income Tax ready
✅ Track income and expenses with ease
✅ Capture receipts on the go
✅ Send invoices and see how much tax you owe
✅ No accounting jargon – just a simple, powerful app

Whether you’re managing your finances solo or working with an accountant, Coconut takes the stress out of tax and helps you stay compliant.

💡 Start your 30-day free trial today and get ahead of the MTD deadline

A limited budget doesn’t have to hold back your ambitions. Even without big advertising campaigns or a full marketing team, you can still stand out and grow. With creativity, consistency, and smart use of free or low-cost tools, you can attract customers, strengthen your brand, and scale your business sustainably.

Here are some affordable marketing ideas to help you get started:

1. Use Social Media Strategically

Social media offers a quick, accessible way to boost visibility and connect with potential customers. Platforms like LinkedIn, Instagram, Facebook, and TikTok let you connect directly with your audience at no cost.

Simple ways to start:

• Use polls, live videos, or stories to spark engagement.
• Post behind-the-scenes content to humanise your brand.
• Share customer success stories, quick tips, or product updates.
• Join relevant industry groups or communities to expand your reach.
• Encourage user-generated content by asking customers to share their experiences.

Regular posting, authentic engagement, and a clear brand voice help you stay memorable.

2. Create Content That Adds Value

Sharing useful, insightful content is one of the most effective ways to build credibility and attract organic traffic. When you create content that solves problems or answers real questions, your business naturally becomes a trusted source of expertise.

Examples of Value-Driven Content:

• Host podcasts or interviews that share expert perspectives.
• Write blog posts that answer common customer questions.
• Create how-to guides or free eBooks that solve real problems.
• Produce short, engaging videos that showcase your product or service in action.

With so many free and easy-to-use online tools available, you can plan, create, and schedule professional content — all on a startup budget.

3. Build Relationships Through Email Marketing

Email is still one of the most personal ways to reach your audience. It’s perfect for nurturing leads, sharing updates, and encouraging repeat business.

How to start:

• Keep your tone friendly, helpful, and conversational.
• Use beginner-friendly and low-cost tools like MailChimp.
• Collect emails through your website, social media, or events.
• Send concise updates, offers, or quick insights that add value.

An engaged audience, no matter the size, can generate big results because they’re already interested in what your business offers.

4. Network and Collaborate

Partnerships are an excellent way to grow your reach without extra costs. Teaming up with other startups or local businesses lets you share audiences, ideas, and opportunities.

Ways to collaborate:

• Exchange guest blog posts or short video features.
• Co-run webinars, workshops, or community events.
• Feature each other in newsletters or social media posts.
• Run joint discounts, giveaways, or bundle offers that benefit both sides.
• Join local meetups and online networking sessions to build authentic relationships.

The best collaborations create mutual value — for you, your partners, and your shared audience.

5. Leverage Reviews and Referrals

Word-of-mouth promotion is a persuasive and affordable form of marketing. Happy customers are your strongest advocates, and their opinion carries real influence.

Simple ways to do this:

• Offer small incentives for genuine referrals.
• Share testimonials or short customer stories on your website and socials.
• Always reply personally to thank customers who take the time to share their experiences.
• Create easy links or gentle reminders for customers to leave reviews on Google or Trustpilot.

Positive social proof quickly builds confidence and helps new customers feel comfortable choosing your brand.

6. Use AI Tools to Save Time

AI gives startups the chance to work smarter. While it won’t replace creativity, it can simplify repetitive tasks and free up time for strategy and growth.

Ways to use AI:

• Design simple graphics for social media.
• Generate ideas for blog posts, emails, or social media.
• Analyse marketing data to see what’s working (and what’s not).
• Automate responses with AI-powered chatbots to handle basic customer queries, such as ChatBot.

Final Thoughts

You don’t need a big budget to make an impact — just a thoughtful, creative approach

By focusing on free tools, valuable content, and genuine connections, you can:

• Grow your audience organically.
• Build trust and brand recognition.
• Compete confidently with larger businesses.

Remember: great marketing isn’t about how much you spend — it’s about how well you connect. When you show up consistently, even small actions can lead to lasting results.